Group Booking Terms and Conditions
Because you are making a Group Booking, there are additional Terms and Conditions that apply. Please read them and click 'I Accept' below to continue with your booking
General Group Booking Terms
By making a group reservation through Hostelworld.com you agree to the following terms and conditions as set by Hostelworld.com and as set by the hostel in question.
- In order to make a group reservation on Hostelworld.com it is necessary to pay a deposit. The balance is due directly to the hostel according to their payment conditions.
- The booking deposit is non-refundable.
- Please note that any cancellations must be notified directly to the hostel at least 24 hours in advance of your scheduled arrival date, unless otherwise stated in the hostel's conditions.
- Hostelworld.com are not responsible for changes or amendments to your reservation once it has been processed. All correspondence with regard to changes to your booking need to be dealt with directly with the hostel.
- Cancellations for reservations must be made directly with the hostel and must conform with the individual hostels cancellation policy (see below)
- It is your responsibility to pay the balance of your accommodation cost to the hostel in accordance with their payment conditions (see below). Failure to do so may result in your reservation being cancelled by the hostel.
- Individual hostels may have special booking conditions relating to group stays, please read the hostel booking conditions carefully before making your reservation.
Hostel Specific Terms & Conditions
The remainder of the amount due will be charged to your credit card 2 weeks prior to arrival. Should numbers or room selection change, the per person deposit times the number of people who actually travelled will be deducted from the total accommodation charge levvied by the hostel.
Cancellation / No Show & Reduction in Numbers Policy
For group bookings we have special cancellation conditions:
- Cancellation up to 1 month in advance: no cancellation fee
- Cancellation between 1 month and 2 weeks in advance: cancellation costs are the advance of 50 percent.
- Cancellation less than 2 weeks in advance: cancellation cost is the full price of the reserved beds.
Additional Terms and Conditions
We ask a deposit of 50% to finalize the booking, this can be deposited on BE35 3631 6360 9637 at the latest 1 month before your arrival , please mention your name and arrival date.
The remaining 50% can be paid on arrival.
When we receive a group booking, we'd like to inform our guest about the special concept of Treck Hostel: An indoor campsite with several caravans in one large open space. You do not have the space for yourself alone, unless you book the entire Hostel. We'd like to emphasize that after 10pm, it should be quiet for the other guests and the neighbours. We ask you to only confirm this booking if you feel this concept suits your group.
Deposit:To guarantee a good stay for all our guests, some exceptional events from the past have resulted in a 50 euro's deposit per person for group bookings, with a maximum of 300 euro's. This deposit is partially or fully withheld in the following situations, based on our houserules:
- No respect for the rest of other quests or the neighbours- deliberate destruction of interior- smoking inside- Leave the Hostel grounds so dirty, that we have to hire an extra cleaning staff.
A decision to withheld the deposit is made based on the complaints of various independent guests and the analysis of camera footage. In that case, the deposit will be used to refund other guests, the purchase of new interior or the payment of an extra cleaning crew
Please bring this deposit cash at the check-in.It is certainly not our intention to scare groups with this deposit. However, some regrettable situations form the past force us to take action. We asume that, for your group, this will only be a formality.
Feel free to contact us if you have any further questions.
Kind regards and see you soon
The following group types are not accepted by this hostel: Stag/Hen/Bachelor Party If you have misrepresented the type of group you are booking for, your booking may be cancelled by the hostel."
We are not a party Hostel, so no Bachelor Partys or any other kind of weekend where alcohol and party had a high importance!
Any cancellations resulting from agreement to these terms and conditions under false pretences will result in loss of deposit.
There’s a bar on site where you can have a beer while meeting locals or watching a free concert, playing a game. We have a communal room where you can play table tennis, ping pong, read a book, have a chat, relax. We have a big outside space where you can sit in the sun, repair your bike in our ‘bike kitchen’ or play jeu de boules. You can prepare a lovely meal in our kitchen and organise a meeting in our meeting-room.
Treck Hostel is situated at 1 mile from the historic center of Ghent and it’s within easy reach by public transportation. Therefore we advise not to come by car. When you make a reservation, you can hire a bike to explore the city. Treck Hostel is also a perfect base to explore the other cultural cities of Belgium: Bruges, Antwerp and Brussels are within easy reach by train.
We offer different kind of Caravan:
-Zen: Feel completely zen in this caravan, we removed the kitchen to create some space for an altar for a mini Budha. You're being welcomed at the door by Ganesh, protector of the traveler.
-Biky: This caravan is dedicated to cycling!
-Hawaii: In our Hawaii caravan, you feel like you're in some warm country. The hammock is waiting for you to jump in and relax after a long day of exploring the city.
-Retro: We had a lot of work on this one - to paper a caravan is not easy - Finally we succeeded in giving a retro touch to this caravan, enjoy it!
-Up: This former coffee bar/ caravan was placed upside down. The door became a window and the roof got an entrance! This caravan is perfect for 3 friends who like to have a bed of their own.
-Jungle: This caravan is hidden between plants and greenery, you can find tigers and monkeys between the trees. Here you'll find an experience closest to the outdoor-camp-life, but you can forget about the cold, rain and strange noises.Camp int he city with all the luxury of a hotel.
-Beach: Flippers, swimming goggles, racket and 2 comfy beach chairs are part of your terrace. Can you feel summer yet?
-Betty: Betty Boop is on the lookout! Be aware of the peeping tom in the back! When you see the interior of this caravan, you'll see why the designers choose this theme.
- Mini: Our smallest & cutest caravan. We don't really know if it's a two person or a one person bed...We do know that there's a lot of authenticity in this one; the curtains, the lights, the bench,.. they are all like they were years before.
This one is perfect for couples who like to cuddle all night long or travelers who like to have the bed/ caravan for their own.
- Bird’s nest: This caravan is located on a platform, overlooking the Hostel
Treck Hostel's Policies & Conditions:
Check in from 15:00 to 22:00 .
Check out before 11:00 .
Payment upon arrival by cash, debit cards. (This property may pre-authorise your card before arrival).
Cancellation policy: 72 hours before arrival.
Reception available from 08:00 to 22:00.
No online groups of 5+ people accepted ハウルルールを表示する
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